Japan Energy Components Co., Ltd. (hereinafter referred to as “Company” or “we”) establishes the Personal Data Protection Policy in relation to personal data of individuals to whom the GDPR applies (hereinafter referred to as “you”) and processes the same appropriately.

1. Company Information

[Registered Address]

4-2 Kashiwabara, Ishioka-shi, Ibaraki 315-0002 Japan

[Contact for Inquiries regarding Data Protection]

Email address
infoEU@jecomponents.co.jp

2. Content of this Notice

This privacy information describes how the Company uses your personal data, including how the same is collected, retained and processed, and explains your rights under the laws concerning personal data.

3. Personal Data

“Personal data” is defined as any information relating to “an identified or identifiable natural person (hereinafter referred to as “Data Subject”)” according to the EU General Data Protection Regulation (EU Regulation 2016/679) (hereinafter referred to as “GDPR”).

Simply put, “personal data” is information about you based on which it is possible to identify you. Personal data covers obvious information such as your name, contact details, etc., but it also covers less obvious information such as identification numbers, electronic location data and other online identifiers.

4. Personal Data to be Collected

The Company may collect all or a part of the following personal data (depending on your relationship with the Company).

  • Name
  • Date of birth
  • Gender
  • Address
  • Email address
  • Telephone number
  • Employer’s name
  • Occupation
  • Title
  • Post
  • Payment information

5. Your Rights

You have the following rights and the Company will endeavor to ensure that they are maintained at all times:

  • a. Right to be informed of the collection and use of your personal data by the Company: You will be informed of all matters which you need to know, but if you would like to confirm details or ask questions, you may contact the Company at any time using the contact for inquiries specified in Article 11.
  • b. Right to access your personal data retained by the Company: The method of accessing the personal data is described in Article 10.
  • c. Right to rectify your personal data in cases where any of your personal data retained by the Company is inaccurate or incomplete: For details, please refer to the Company’s contact for inquiries specified in Article 11 and inquire.
  • d. Right to request that the Company erase your personal data retained by the Company: For details, please refer to the Company’s contact for inquiries specified in Article 11 and inquire.
  • e. Right to restrict the processing of your personal data.
  • f. Right to object to the use of your personal data for specific purposes by the Company.
  • g. Right to data portability: This means that, in cases where you have provided personal data directly to the Company, and such data is used by the Company with your consent or for the performance of a contract and are processed by automatic means, you may request that the Company provide you with a copy of such personal data in many cases so that the same may be used for another service or business.
  • h. Right concerning automated decision-making and profiling: The Company will not use your personal data in such manners.
  • i. For details of the use of your personal data by the Company and enforcement of the rights described above, please refer to the Company’s contact for inquiries specified in Article 11 and inquire.

6. Purpose of Use of Personal Data

Pursuant to the GDPR (EU General Data Protection Regulation), the Company must always have legitimate grounds for the use of personal data, such as that the data is necessary for the performance of a contract, you have given consent to the use of your personal data, or such use serves the Company’s legal business interests, etc. Your personal data may be used for any of the following purposes:

  • When we provide you with our services and products, your personal information will be necessary for us for the conclusion of a contract with you.
  • Your personal information will be necessary as a means of communication by email, post, telephone, etc.
  • When sending our products to you by post, we may provide your personal information to a third party, such as a forwarder, etc.
    (You may suspend the use of your personal information at any time by contacting us at: infoEU@jecomponents.co.jp.)

With your permission and if it is permitted by law, we may use your personal data for marketing purposes. This may include contact by email, telephone, text messages, post, etc., containing product or service information, news and offers. The Company will never transmit illegal marketing messages or spam. We will do our best at all times to protect the rights based on the GDPR and privacy, and comply with our legal obligations. Opportunities to opt out will always be provided.

7. Retention Period of Personal Data

The Company will not store your personal information for a period longer than necessary for the original reason it was collected.

The Company will retain business data and personal data according to operational necessity. For any question regarding the retention of personal data, please contact us using the contact for inquiries specified in Article 11.

8. Methods of Storing / Transferring Personal Data

The Company may store or transfer all or a part of your personal data in or to a country which is not the UK or a member state of the EEA (EU member countries plus Norway, Iceland and Lichtenstein). Such a country is referred to as a “third country” and may not have a strict data protection law as in the UK and the EEA . Therefore, the Company will take the following additional measures to ensure that your personal data will be processed as safely and securely as in the UK and under the GDPR:

  • The Company will share your data within the corporate group to which the Company belongs. When any transfer of personal data outside the UK/EEA region is involved, the Company (Japan Energy Components Co., Ltd.) and Helical Line Tech Taiwan Co., Ltd. will follow the same rules and regulations with respect to the use of personal data to ensure the protection of personal data.
  • The Company takes the following key measures to protect your personal data:
    • Access control to the facilities and equipment / systems/システムへのアクセス制御
    • Data access control
    • Data disclosure control
    • Isolation management

9. Sharing of Personal Data

The Company may share your personal data with its group companies for sales and marketing purposes. This includes our subsidiaries.

The Company may enter into a contract with the following third parties, which may provide you with products and services on behalf of the Company. This may include payment processing, delivery and marketing. In some cases, such third parties may need to access all or a part of your personal data retained by the Company. Such third parties include the following:

  • Agencies
  • Suppliers

When any of your personal data is needed by a third party, the Company will take measures as described above, according to your rights, the Company’s obligations and the obligations of the third party under such laws as stated in Article 8 above, to ensure that your personal data will be processed safely and securely.

When any personal data is transferred outside the UK/EEA, the Company will take appropriate measures to ensure that your personal data will be processed safely and securely as in the UK and the countries where the GDPR is applied.

Under certain limited circumstances, where the Company is involved in a legal proceeding in the country where the Company is located or is to comply with its legal obligations, a court order or instructions by a government authority, it may be subject to legal obligations to share certain personal data including yours.

10. Access to Your Personal Data

If you would like to know about your personal data retained by the Company, you may request that the Company provide details and a copy of such personal data (if any personal data is retained). This is known as “Data Subject Access Request.”

Any Data Subject Access Request shall be made in writing and sent to the email or mailing address specified in Article 11.

Generally, there is no fee for making a Data Subject Access Request. But if your request is “manifestly unfounded or excessive” (for instance, if you make requests repetitively), a fee may be charged to cover the administrative expenses incurred to handle them.

As soon as we receive your inquiry of Data Subject Access Request, we will check it promptly.

11. Contact for Inquiries

Please use the following contact for inquiries to contact us regarding matters relating to your own personal data and data protection (including the Data Subject Access Request).

[Email address]

infoEU@jecomponents.co.jp

[Address]

4-2 Kashiwabara, Ishioka-shi, Ibaraki 315-0002 Japan

12. Change to This Privacy Notice

This Privacy Notice may be changed regularly as necessary, such as when a law is changed or any change in business affects the protection of personal data, for example. Such changes will be provided through the Company’s website.